Creating an Event - TIMERS

Before You Begin

As a Jaguar Timer, you must have:

1. A timer account set up with ITS YOUR RACE
2. Proper permissions and access levels
3. Basic event information from the race director

If you haven't set up your timer account, please contact info@itsyourrace.com first.

Creating a New Event

1. Log into your ITS YOUR RACE admin account
2. Click "CREATE NEW EVENT" from your dashboard
3. Fill in the basic event information:
   • Event name
   • Event date
   • Location
   • Event type
   • Expected participant count

Event Configuration

Basic Settings

1. Navigate to "EVENT SETTINGS"
2. Configure the following:
   • Event timezone
   • Registration cutoff dates
   • Event website URL
   • Contact information
   • Social media links

Race Setup

1. Go to "RACES" in the admin menu
2. Click "ADD NEW RACE" for each division
3. For each race, configure:
   • Race name
   • Distance
   • Start time
   • Division name (must match Jaguar software)
   • Age group settings
   • Awards structure

Registration Types

1. Navigate to "REGISTRATION TYPES"
2. Create registration options for each race:
   • Early bird registration
   • Regular registration
   • Late registration
3. Set for each type:
   • Price points
   • Date ranges
   • Participant limits
   • Available add-ons

Jaguar Integration Settings

Division Setup

1. Ensure division names in IYR match exactly with Jaguar
2. Configure age groups to match Jaguar settings
3. Set up any special divisions or categories

VPN Configuration

1. Go to "RESULTS" then "VPN SETTINGS"
2. Note your VPN credentials for Jaguar setup
3. Configure your Jaguar software with these settings

Testing Your Setup

Before going live:

1. Create a test registration
2. Export the data to Jaguar
3. Verify division assignments
4. Test results upload process
5. Check mobile app integration

Best Practices

• Double-check all division names match between systems
• Test the full registration flow before going live
• Verify age group settings match race requirements
• Document VPN settings for race day
• Set up results display preferences early

Next Steps

After creating your event:

1. Set up registration options
2. Configure registration types
3. Set up results preferences
4. Configure mobile app settings